Privacy Policy
Council Safety of Artificial Intelligence (CSOAI)
1. Introduction
Council Safety of Artificial Intelligence ("CSOAI," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (csoai.org), use our services, or interact with us.
Data Controller
Council Safety of Artificial Intelligence
United Kingdom
Email: [email protected]
2. Information We Collect
Information You Provide
Account & Membership
- • Name and contact details
- • Organization name and role
- • Professional background
- • Payment information
Communications
- • Emails and messages
- • Feedback and surveys
- • Meeting notes
Compliance Information
- • AI system documentation
- • Assessment results
- • Incident reports
Collected Automatically
Technical Data
- • IP address
- • Browser type and version
- • Device information
- • Pages visited and time spent
- • Referring website
Cookies
- • Essential (required for site)
- • Analytics (with consent)
3. How We Use Your Information
| Purpose | Legal Basis (GDPR) |
|---|---|
| Provide membership services | Contract performance |
| Process certifications | Contract performance |
| Send service communications | Legitimate interest |
| Improve our services | Legitimate interest |
| Comply with legal obligations | Legal obligation |
| Send marketing (with consent) | Consent |
| Maintain safety and security | Legitimate interest |
We do NOT:
- • Sell your personal data
- • Share data with third parties for their marketing
- • Use automated decision-making without human review
- • Process sensitive data without explicit consent
4. Data Sharing
We may share your information with:
Service Providers
- • Cloud hosting (UK/EU)
- • Payment processors
- • Email services
- • Analytics providers
Legal Requirements
- • Regulatory authorities
- • Law enforcement
- • Courts in proceedings
With Your Consent
- • Public acknowledgment
- • Case studies
- • Testimonials
International Transfers
If data is transferred outside the UK/EU, we ensure appropriate safeguards: Standard Contractual Clauses, Adequacy decisions, or Binding Corporate Rules.
5. Data Retention
After retention periods, data is securely deleted or anonymized.
6. Your Rights (GDPR)
Access
Request a copy of your personal data
Rectification
Correct inaccurate data
Erasure
Request deletion ("right to be forgotten")
Restriction
Limit how we process your data
Portability
Receive your data in a portable format
Objection
Object to processing based on legitimate interests
Withdraw Consent
Where processing is based on consent
How to Exercise Your Rights
Email: [email protected]
We will respond within 30 days. We may request identification to verify your identity.
Right to Complain
You may lodge a complaint with the Information Commissioner's Office (ICO)
Website: ico.org.uk | Phone: 0303 123 1113
7. Security
We protect your data through:
Data Breach Notification
In the event of a breach affecting your rights: We will notify the ICO within 72 hours (where required) and notify you directly if high risk to your rights.
8. Cookies
Essential Cookies
- • Session management
- • Security
Analytics Cookies
- • Usage patterns
- • Site improvement
Marketing Cookies
- • Not currently used
- • Would require consent
You can control cookies through our cookie consent banner, browser settings, or opt-out links.
9. Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect data from children. If we learn we have collected data from a child, we will delete it promptly.
10. Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be notified by email (for members) and website notice. Continued use constitutes acceptance.
Contact Us
For privacy inquiries, contact our Data Protection Lead:
12. Additional Information for Specific Regions
UK GDPR
This policy complies with UK GDPR (retained EU law).
EU GDPR
For EU residents, your data controller is CSOAI, operating under UK adequacy arrangements.
California (CCPA)
California residents have additional rights. Contact us for CCPA-specific disclosures.
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